Personal Secretary – University Grants Commission

The University Grants Con11nission (UGC) being the apex body of the University System will entertain applications from suitably qualified candidates for the following two posts at the University Grants Commission Secretariat;

• Post of Personal Secretary to Chairman/UGC

QUALIFICATIONS:

• Should possess a Degree from a recognized University/HE! with not less than three (03) years of experience in the relevant field

OR

• Should possess two years Diploma with a Certificate in Secretarial Practice or equivalent qualification with not less than five (OS) years of experience in the relevant field

AND

• An acceptable qualification in computer applications of not less than six. (06) months duration obtained from a recognized institute.

AND

• The candidate should possess :

(a) Stenography/ Secretarial ability in English and Sinhala/Tamil.

(b) Word processing skills and ability to handle modern office equipment.

SELECTION CRITERIA:

• Eligible applicants will be required to sit a written test conducted by the UGC.
• The written test will consist of two papers in the following subject areas ;

     Part I - 100% marks

• Knowledge of the University System
• IQ and General Knowledge

     Part II - 100% marks

• Test on IT Skills and Stenography.

• Communication Skills and Public Relations Skills in the use of English; Ability to translate from English to Sinhala/Tamil and vice-versa; Ability to prepare reports, memoranda and official letters and draft minutes of meetings; Organizing meetings and conferences; Liaison with outside institutions and public relations.

• Candidates who have scored more than 40% on each of the above papers will be summoned for the structured interview and the pass mark of the structured interview should be 40% or above.

OTHER BENEFITS:

Provident Fund and Contributory Pension Scheme

• 10% and 7% of the salary by the employee and employer respectively, will be credited to the Universities Provident Fund. Further, 8 % of the salary will be credited to the Pension Fund by the employer.

Employees trust Fund

• 3% of the salary will be credited by the employer.

Gratuity

• Payment of Gratuity will be in accordance with the provisions of the Payment of Gratuity Act No. 12 of 1983.

Salary Scale:

• U-EX I (Il) - Rs. 50,625-3xl,125-54,000 (EB) 55,335-12xl,335- 71,355 p.m.

(In addition, the Government approved allowances are payable)

Age Limit:

• The employees who will not be able to serve twenty years or more in the University System from the date of appointment to the compulsory age of retirement (Non-Academic - 60 years) will not be contributed to the Universities Pension Fund and such employees will not be a member of the Universities Pension Fund.