Administrative Assistant (Portfolio Companies: Rhapsody) - IFS - Colombo

About the job

IGT 1 Outsourcing Lanka (Private) Limited, hereafter referred to as ‘IGT 1 Lanka’, is a Port City registered offshore company owned by three of the largest private equity companies, and a sister company of the largest Sri Lanka technology company, IFS.

We are committed to reinventing company success via offshore growth, expansion, diversity, and an unwavering pursuit of quality. As a leading provider of technology and employee offshore services, we help organizations all over the world navigate the complexities of the modern business environment. Our goal is to provide our customers with an operation that maximize operations, spur growth, allows them to develop and deliver world-class SaaS platforms, and create long-term value.

At IGT1 Lanka we believe that our people are the key to our collective success. We have developed a workplace culture that promotes diversity, teamwork, and ongoing education. We are presently a team of 300+ employees with a plan to double this capacity in the next 12 months.

As such, we are always on the lookout for talented individuals who share our passion for innovation and excellence. Joining IGT1 Lanka means becoming part of a forward-thinking organization that is shaping the future of business within the vibrant new Port City. Together, we can drive change, push boundaries, and build a smarter, more connected world through our offshore operation.

Job Description

About Rhapsody:

Rhapsody Health is at the forefront of revolutionizing healthcare with cutting-edge technology that drives meaningful change. Our platform empowers healthcare providers and patients to enhance care delivery and streamline processes, making a tangible impact on the healthcare landscape. As a B Corporation, we are deeply committed to balancing purpose with profitability, and our global team spans countries including Canada, Spain, Switzerland, the United Kingdom, the United States, New Zealand and Sri Lanka.

Job Summary:

We are seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations of Rhapsody team and ensure efficiency. The ideal candidate will manage administrative tasks, coordinate meetings, handle correspondence, and assist with office management.

Key Responsibilities:

-Provide administrative support to Rhapsody executive team.
-Manage schedules, calendars, and appointments.
-Handle incoming and outgoing communications, including emails and phone calls.
-Prepare reports, presentations, and documentation as needed.
-Maintain and organize records, files, and office supplies.
-Assist in coordinating meetings, conferences, and travel arrangements.
-Perform basic bookkeeping tasks such as expense tracking and invoice processing.
-Support HR and operations teams with administrative duties.
-Ensure confidentiality and professionalism in all interactions.
-The candidates are required to work North American shift (7.30 p.m. - 4.30 a.m. IST) from Monday - Friday.

Qualifications

Qualifications & Skills:

-Diploma/Degree in Business Administration or a related field.
-Proven experience as an Administrative Assistant or in a similar role.
-Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
-Excellent communication and interpersonal skills.
-Strong organizational and multitasking abilities.
-Attention to detail and problem-solving skills.
-Ability to work independently and as part of a team.

Preferred Qualifications:

-Experience handling office management tasks.
-Familiarity with HR or finance-related administrative work.
-Knowledge of project management tools (e.g., Asana, Trello) is a plus.