Administrative Assistant - IFS Colombo

Administrative Assistant (IGT1 Lanka: Rhapsody) - IFS

IGT1 Lanka is a rapidly growing offshore technology and talent solutions company based in Port City Colombo. We are a fully owned subsidiary of IGT I Holdings Sweden AB, funded by the three of world’s leading private equity firms; EQT Group, Hg, and TA Associates. We’re also proud to be a sister company of IFS, Sri Lanka’s largest and most established technology company.

At IGT1 Lanka, we partner with global businesses to scale operations, accelerate innovation, and build world-class SaaS platforms through high-quality offshore delivery. Our people-first culture champions diversity, teamwork, and continuous learning, creating an environment where talent thrives.

With a team of over 300 professionals and counting, we are always looking for passionate, skilled individuals who want to make a global impact while being part of something extraordinary.

Through our offshore collaboration model, you'll be embedded within the team of one of our esteemed international clients, contributing directly to high-impact, enterprise-level initiatives.

About Rhapsody:

Rhapsody Health is at the forefront of revolutionizing healthcare with cutting-edge technology that drives meaningful change. Our platform empowers healthcare providers and patients to enhance care delivery and streamline processes, making a tangible impact on the healthcare landscape. As a B Corporation, we are deeply committed to balancing purpose with profitability, and our global team spans countries including Canada, Spain, Switzerland, the United Kingdom, the United States, New Zealand and Sri Lanka.

We are seeking Staff Developers to join our mission of transforming healthcare through innovation and excellence. In this role, you'll be instrumental in advancing our world-class healthcare solutions, collaborating closely with product, design, and engineering teams in a dynamic, outcome-focused environment. If you’re passionate about making a difference and thrive in a collaborative setting, we invite you to be part of our journey to redefine healthcare for the better.

Job Description

We are seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations of Rhapsody team and ensure efficiency. The ideal candidate will manage administrative tasks, coordinate meetings, handle correspondence, and assist with office management.

Key Responsibilities:

• Provide administrative support to Rhapsody executive team. 
• Manage schedules, calendars, and appointments. 
• Handle incoming and outgoing communications, including emails and phone calls. 
• Prepare reports, presentations, and documentation as needed. 
• Maintain and organize records, files, and office supplies. 
• Assist in coordinating meetings, conferences, and travel arrangements. 
• Perform basic bookkeeping tasks such as expense tracking and invoice processing. 
• Support HR and operations teams with administrative duties. 
• Ensure confidentiality and professionalism in all interactions.

The candidates are required to work North American shift (7.30 p.m. - 4.30 a.m. IST) from Monday - Friday.

Qualifications

Qualifications & Skills:

• Diploma/Degree in Business Administration or a related field. 
• Proven experience as an Administrative Assistant or in a similar role. 
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). 
• Excellent communication and interpersonal skills. 
• Strong organizational and multitasking abilities. 
• Attention to detail and problem-solving skills. 
• Ability to work independently and as part of a team. 

Preferred Qualifications:

• Experience handling office management tasks. 
• Familiarity with HR or finance-related administrative work. 
• Knowledge of project management tools (e.g., Asana, Trello) is a plus.